We will work together with the technical & organizing committee by providing advice and planning assistance during the preparation of your congress. We will be assisting the committee in their planning from the outset through to the final planning stage. Arrangements include:

• Preliminary outline plan.
• Congress venue
• Budgeting
• Sponsorship
• Accommodation
• Social, Support & Ad hoc programs
• Frequent progress reports
• Technical support
• Scheduling & work flow
• Infrastructure & logistics
• Pre & post and day tours

• Creating a congress structure
• Inviting keynote speakers
• Registering speakers
• Preparing the congress schedule
• Handling of abstracts or papers
• Corresponding with speakers, exhibitors and delegates
• Organizing poster sessions
• Providing a regular oral and written progress report to the planning committee
• Consulting with the planning committee on all important issues
• Mailing service

• Formulating a mailing list
• Preparing press & media release
• Organizing press conference & briefing to media and sponsors
• Execution on promotional/program materials. This includes:
  - 1st announcement
  - 2nd announcement
  - Preliminary congress program
  - Registration form, Abstract form
  - Guideline for speakers & chairman
  - Final congress program
  - Souvenirs book
  - Posters
  - Nametags and Vouchers
  - Banners
  - Folders and Printed materials
  - Invitation cards
  - Reply card
  - List of participants & exhibitors.
• Advertisement in selected local and international conference and exhibition, magazines, newspaper, etc.

• Tailor-made registration form for the congress which includes hotel accommodation and social function, pre & post tours and support programs.
• Customized Registration System (process participants' registration which will include all relevant data like demographic information, payment details, individual delegate's itineraries and statements)
• Statistical reports on delegates registration status, arrival, number of posters/oral paper, collection of payment (cash, credit card and bank draft)
• Computerized compilation of final list of participants
• Printing of color coded name tags
• Set up of Registration system and counter for Pre-registration, On-site registration and distribution of conference materials.

Preparing a detailed cost and budget planning. Frequent update statement of income by alphabetical order, status, country, organization, etc. Statement of expenditure and cost Overall settlement in final account and report.

• Providing a detailed master plan to assist the committee to organize and monitor the event.
• Provision of Technical equipment, floor management and staffing(audio visual aids, Signages and banners, on site staffing (counter, securities, floor management)
• Preparing conference kit (Packing of conference bags with congress program, abstracts, souvenirs, etc)
• Coordinating with event suppliers and congress venue.
• Managing congress registration counter.
• Secretariat room for program coordination and conference management.
• According the required services to speakers, chairmen, poster author and exhibitions.
• Daily activities and coordinating with the planning committee
• Preparing attendance certificates
• Handling scientific displays

• Hotel accommodation
• Coordinating check-in and check-out dates with the hotels
• Air travel and local transfers.
• Liaison with customs, immigration, airport authorities and airport health services.
• In congress tour-especially tailor-made according to the theme or subject matter of the conference
• Day tours
• Accompanying person tours
• Pre and Post conference tours
• Information and travel desk